For owner-operators and small fleets. Your books done the day you upload your statements, checked against your bank, for $79 CAD a month.
Free to join. The first 1,000 in get their catch-up free.
Sales tax
Ontario charges 13% HST on most sales. Once your sales pass $30,000 in four quarters in a row (or in one quarter), you register, charge it and file GST/HST returns.
Income tax
Ontario taxes income at 5.05% to 13.16% in 2026, on top of federal tax of 14% to 33%, on the profit from your business.
CPP
Working for yourself, you pay both halves of CPP: 11.9% of your earnings from $3,500 to $74,600 in 2026, plus 8% more up to $85,000.
Deadlines
Sole proprietors file by June 15 and pay by April 30. Once you owe more than $3,000, CRA asks for instalments on March 15, June 15, September 15 and December 15.
Contractors
Paid someone more than $500 for services in a year? They may need a T4A slip by the end of February.
What every business in Ajax (about 130,000 people) keeps track of in 2026. Rates change, so check with your accountant before you file.
Trucking companies in Ajax, by the numbers
Ajax has 134 trucking companies with employees (Statistics Canada, December 2024).
Every one of them has books to keep: sales to match to the bank, costs to sort and tax to work out.
Why trucking companies need different books
Fuel bought in many states or provinces, loads paid weeks later through factoring or brokers, meals on the road, a truck worth more than the rest of the business, and fuel tax returns every quarter. Trucking books are mostly about fuel and distance.
What a bookkeeper for trucking companies in Ajax keeps track of
Fuel by state or province, for IFTA
Distance by jurisdiction
Loads billed and paid
Meals on the road
Truck and trailer costs and depreciation
Taxes for trucking companies in Ontario
Freight services in Ontario take GST/HST, based on where the shipment ends up, once you're registered.
IFTA returns are due each quarter, from fuel bought and distance driven in each province and state.
Long-haul drivers can claim 80% of meals on eligible trips, not 50%.
Trucks are claimed through capital cost allowance (CCA).
What SumSwift does for owner-operators and trucking companies, for $79 CAD a month
IFTA returns worked out from your fuel receipts and ELD or GPS files
Meals at 80% for long-haul trips
Fuel receipts read for litres or gallons and the place you bought them
Big purchases get one question, "Is this equipment?", so they're written off over the right years
Every statement checked against the balances your bank printed, to the cent, with personal spending kept off your profit
A year-end package and free access for your accountant
Up to 3 accounts included. Prices in CAD. Your accountant still files your tax return, with clean books and free access.
Questions.
How much does a bookkeeper for trucking companies cost in Ajax?
Published price guides put most small businesses at $300 to $1,500 a month for a bookkeeper, more when the books are busy, as they often are for trucking companies. SumSwift does the monthly work for $79 CAD a month, the day you upload your statements.
Can SumSwift do my IFTA?
It works out the return from your fuel receipts and your ELD or GPS distance files. You file it with your base jurisdiction.
What meals can I deduct?
Long-haul drivers can deduct 80% of meals on the road. SumSwift applies it to the share of meals that are on eligible trips.
Does SumSwift know Ontario's tax rules?
Freight services in Ontario take GST/HST, based on where the shipment ends up, once you're registered. IFTA returns are due each quarter, from fuel bought and distance driven in each province and state.
Behind on my books. Can you catch me up?
Yes. A catch-up of up to 12 months is $599, once, checked against your bank to the cent.